From paper circulation to a digital contract process.
The digital daycare contract brings admissions, lower direct costs, fewer media breaks and faster signature workflows together in one continuous process.
Directly visible savings in postage and printing.
For a contract package of 20–30 pages, a large letter is usually more realistic than a compact letter in practice. The model calculation assumes 24 pages, including 20 black-and-white pages and 4 color pages, plus outbound and return postage.*.
€3.60 postage + €1.80 printing costs based on publicly visible print prices. Pure model assumptions are marked separately on the sources page.
30 minutes of process time changes the calculation significantly.
If postal workflows are conservatively calculated with 30 minutes of internal effort, the result per completed contract is a range of around 19,50 € to 27,10 €* – depending on whether gross hourly earnings or employer labor costs are used.
The 30 minutes are deliberately shown separately as a pure model assumption. For external signature speed benchmarks, DocuSign and Adobe cases are cited separately.*.
The difference becomes visible even at moderate contract volumes.
For each contract volume, the bars show the sum of direct material costs plus 30 minutes of process time – once based on average gross hourly earnings and once based on employer labor costs.
Model calculation per year
| Contracts completed / year | Direct material costs | incl. 30 min. / gross earnings | incl. 30 min. / labor costs |
|---|---|---|---|
| 100 | 540,00 € | 1.949,50 € | 2.710,00 € |
| 250 | 1.350,00 € | 4.873,75 € | 6.775,00 € |
| 500 | 2.700,00 € | 9.747,50 € | 13.550,00 € |
Digital signatures accelerate more than just postage.
For electronic agreements, DocuSign cites figures of up to 80% completed in less than one day and 44% in less than 15 minutes.*Adobe documents in the Dräger case study 60,000 digitally signed documents per year, 360,000 sheets of paper saved and a reduction of one signature process from 24 to 3 hours.*.